BOY SCOUT TROOP 42
NEW FAIRFIELD, CONNECTICUT

November 7, 2007

Scouts, Leaders and Parents of Troop 42,

We are writing to inform you of a new policy which the troop has adopted with respect to camping permission slips.  The deadlines below are required for the troop to Be Prepared; to enable proper planning for equipment, food, and transportation for camping trips.

Two meetings before the camping trip

• a scout must notify his patrol leader whether or not he is going on the trip

• permission slips are due to be handed in to the Outdoor Coordinator. 

• patrol leaders must list who in their patrol will be going on the trip and hand this information in to the Senior Patrol Leader in writing,

• the Senior Patrol Leader shall inform the Outdoor Coordinator, in writing, which boys in the troop will be going on the camping trip, and

• leaders and parents should use their best efforts to notify the Outdoor Coordinator if they are going on the camping trip.

One meeting before the camping trip

• late permission slips must be handed in to the Outdoor Coordinator.  The transportation plan will only include those boys who have handed in a permission slip one week before the meeting.

If a scout has not handed in a permission slip by the meeting before the camping trip, he shall not be permitted to attend the trip unless:

• His parent agrees to drive him to and from the trip (since he was not included in the transportation plan); AND

• His patrol leader and the troop quartermaster certifies to the outdoor coordinator that:

• There is tent space available for the scout in the tent(s) the patrol has already ordered;  AND

• Food has been purchased for the scout); AND

• He has provided a completed and signed permission slip to the outdoor coordinator before departure time.

A scout who shows up when the troop is gathering to leave for camp without prior notice to the Outdoor Coordinator will not be permitted to attend the trip.

Permission slips and  due dates are posted on the Calendars page of the troop website.  Please Be Prepared.

Thank you for your cooperation in this matter.